The Save the Date feature allows reunion organizers to announce an upcoming family reunion and provide essential details before final plans are confirmed. This function serves as a placeholder for the reunion and helps family members plan ahead.

1. On the home page, click the ‘+’ icon in the Reunion section of the left navigation pane.

2. To make your Save the Date more personal, you can add your own reunion cover photo to display on the Save the Date page. You or another Reunion Organizer with administrative privileges can return later to add or change this photo. This step is optional.
To add a cover photo, go to the Reunion Cover Photo placeholder section, click the highlighted ‘Click’ link, and select the image you want to upload.

3. Use the cropping tool to crop the image and display the desired content, then click "Crop*".*

4. Click in the ‘Reunion Title’ field and enter a title for the reunion (e.g., 2026 Smith Family Reunion).
You or another Reunion Organizer with administrative privileges can return later to change the title.

5. Click the "Start Date" field and select the reunion start date.

6. Click the "End Date" field and select the reunion end date.

7. Click in the description field and enter a description for the reunion.
After you publish the Save the Date, this description will be visible to members of your family group who are invited to the reunion.

8. As an option, you may upload documents that provide additional information to your reunion invitees.
After you publish the Save the Date, this documents will be visible to members of your family group who are invited to the reunion.

9. Click "Next".

10. Click the "Country" field and select the country where your reunion will be hosted.

11. Click the "State" field and select the state where your reunion will be hosted.

12. Click the "City" field and type the city where your reunion will be hosted.

13. Click "Next".

When you create a reunion invitation, the system automatically selects the family group where the invitation was created. By default:

· All members of that family group who have joined the platform or have been invited to join are included as invitees.

To see the individual members in the selected family group:

1. Click the Expand Group button.

2. A list of all invitees in that group will appear.

As the creator of the reunion invitation, you have two options:

· Keep the default selection (all family members in the group).

· Deselect specific members if you do not want them included.

If you belong to more than one family group:

· You can select additional family groups to invite.

· Each selected group will include its members by default, but you can adjust selections as needed.

You can also invite family members who are not part of the selected family group. To do this:

3. Click Add Invitee.

4. Enter the invitee’s:

1. First Name

2. Last Name

3. Email Address

4. Age Tier
​(This is required for the RSVP process if reunion fees or activity charges are based on age groups. The age tier determines the appropriate fee to assess.)

5. When you publish the invitation:

5. The new invitee will receive an email invitation to the reunion.

6. They will also be invited to join the family group.
​Important:

· If the new invitee accepts and joins the family group, they will gain access to all group content, including the Family Feed, Memory Albums, and other shared information.

· When the invitee joins the platform, they can update their age tier if needed.

14. When you create a reunion invitation, the system automatically selects the family group where the invitation was created. Click the Expand button to view the members in that family group. You may deselect specific members if you do not want them included.

15. In the Additional Invitees section, you may add new invitees by providing the following data:

· First Name

· Last Name

· Email Address

· Age Tier
​(This is required for the RSVP process if reunion fees or activity charges are based on age groups. The age tier determines the appropriate fee to assess.)
Click "Add" to add the new invitee to the invitation.

16. When creating a Save the Date, you have the option to send notifications to invitees via:

· Email address

· Mobile phone number (if the member has a mobile number in their profile)
By default, this option is selected, meaning the Save the Date will be sent to both email and mobile (where available).

· If you do not want to send the Save the Date to invitees, simply clear this option before clicking Continue.

17. Click "Continue".

18. Click "Preview “Save the Date”"

19. Preview the Save the Date page.

20. Click "Publish Save the Date".

Once you publish a Save the Date, the following occurs:

Notifications Sent (If Enabled)

· If you selected the Send Notification option, members of your family group will receive a Save the Date email.

· will also be sent if:

o The family member has added a mobile phone number to their profile, and

o They have not opted out of receiving text messages from the FamConnections platform.

Who Receives the Email

· Members who have joined the platform.

· Members who have been invited to join the platform (shown as Pending Connections in the family directory).

Visibility on the Platform

7. The Save the Date will be visible to all members of the family group when they sign in to the platform.